Communicating with the Board and its Committees
Stockholders and others may communicate with Newport's Board, any Board committee, or any individual director. All communications should be made in writing, addressed to the Board, the Board committee or the individual director, as the case may be, in care of our Corporate Secretary, mailed or delivered to our corporate offices at 1791 Deere Avenue, Irvine, California 92606. Our Corporate Secretary will forward or otherwise relay all such communications to the intended recipient(s).
Concerns or Complaints Regarding Accounting Matters
Any person may report concerns or complaints regarding Newport's accounting, internal accounting controls or auditing matters (“Accounting Matters”). Any concerns or complaints should be reported in writing, addressed to:
Jeffrey B. Coyne, General Counsel
1791 Deere Avenue
Irvine, CA 92606
All concerns and complaints regarding Accounting Matters will be forwarded to the Chairman of the Audit Committee. When possible, the Audit Committee or General Counsel will acknowledge receipt of the concern or complaint to the sender.
We encourage you to supply contact information with your submission to facilitate clarification and any assistance with possible investigation. To assist us in reviewing and, if necessary, investigating your concerns or complaints, please, to the extent possible, include the following information in your submission:
- the alleged event, matter or issue that is the subject of the complaint or concern;
- the name of each person involved;
- if the complaint or concern involves a specific event or events, the approximate date and location of each event; and
- any additional information, documentation or other evidence available to support the complaint or concern.
Concerns or complaints relating to Accounting Matters will be reviewed under Audit Committee direction and oversight by the General Counsel, Internal Audit or such other persons as the Audit Committee determines to be appropriate. Confidentiality will be maintained to the fullest extent possible, consistent with the need to conduct an adequate review. Prompt and appropriate corrective action will be taken when and as warranted in the judgment of the Audit Committee.